Administrative Assistant
Duties include but are not limited to:
Prepares budget reporting formulation, justification and execution. Provides financial reporting and management. Advises management and program personnel on budget and finance issues. Analyzes federal budget calls. Prepares budget package to budget office and responds to inquiries. Reviews and analyzes fiscal and budget data. Oversees and prepares travel requests for the service. Prepares procurement requests as the primary COR. Initiates and prepares contracts to secure adequate resources. Collaborates with persons and/or groups within and outside organization on complex program issues. Prepares and reviews purchase order for supplies and non-expendable property. Provides for the overall administrative management for the organization. Administers and informs the Chief of Police, Deputy Chief of Police, and Training Division on administrative policies. Responsible for personnel management functions including but not limited to recruitment, classification, staffing. Serves as the the primary administrator of the police services annual physical requirement for the service. Participates as a Process Improvement expert and resource to the service and Health Care System. Ensure compliance and collaborates with the Chief of Police or designee on corrections and internal process improvement measures. Reviews the implementation and efficiency of quality and inspection systems. identifies training needs and organizes training interventions to meet quality standards. Promotion Potential:
The selectee may be promoted to the full performance level as an Administrative Officer without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday-Friday, 8:
00am-4:
30pm Telework:
Not Suitable Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Assistant/PD01386-A and PD01347-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/09/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05 or higher, for the grade of GS-09, you must have served 52 weeks at the GS-07 or higher. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Specialized Experience GS-07:
You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 or higher in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations; analyzing data to identify areas for Quality Assurance improvement. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed one (1) full year of graduate level education, OR superior academic achievement. (Note:
you must attach a copy of your transcripts.) . OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience as described above, but less than one year of graduate education as described in education. Specialized Experience GS-09:
You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 or higher in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations; analyzing data to identify areas for Quality Assurance improvement. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed completed a Master's or equivalent graduate degree, OR 2 full years of progressively higher level graduate education leading to such a degree, OR LL.B. or J.D., if related. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience as described above, but less than one year of graduate education as described in education. You will be rated on the following Competencies for this position:
Administration and ManagementBudget AdministrationCommunicationFinancial Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Prepares budget reporting formulation, justification and execution. Provides financial reporting and management. Advises management and program personnel on budget and finance issues. Analyzes federal budget calls. Prepares budget package to budget office and responds to inquiries. Reviews and analyzes fiscal and budget data. Oversees and prepares travel requests for the service. Prepares procurement requests as the primary COR. Initiates and prepares contracts to secure adequate resources. Collaborates with persons and/or groups within and outside organization on complex program issues. Prepares and reviews purchase order for supplies and non-expendable property. Provides for the overall administrative management for the organization. Administers and informs the Chief of Police, Deputy Chief of Police, and Training Division on administrative policies. Responsible for personnel management functions including but not limited to recruitment, classification, staffing. Serves as the the primary administrator of the police services annual physical requirement for the service. Participates as a Process Improvement expert and resource to the service and Health Care System. Ensure compliance and collaborates with the Chief of Police or designee on corrections and internal process improvement measures. Reviews the implementation and efficiency of quality and inspection systems. identifies training needs and organizes training interventions to meet quality standards. Promotion Potential:
The selectee may be promoted to the full performance level as an Administrative Officer without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday-Friday, 8:
00am-4:
30pm Telework:
Not Suitable Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Assistant/PD01386-A and PD01347-A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/09/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05 or higher, for the grade of GS-09, you must have served 52 weeks at the GS-07 or higher. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Specialized Experience GS-07:
You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 or higher in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations; analyzing data to identify areas for Quality Assurance improvement. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed one (1) full year of graduate level education, OR superior academic achievement. (Note:
you must attach a copy of your transcripts.) . OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience as described above, but less than one year of graduate education as described in education. Specialized Experience GS-09:
You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 or higher in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations; analyzing data to identify areas for Quality Assurance improvement. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed completed a Master's or equivalent graduate degree, OR 2 full years of progressively higher level graduate education leading to such a degree, OR LL.B. or J.D., if related. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience as described above, but less than one year of graduate education as described in education. You will be rated on the following Competencies for this position:
Administration and ManagementBudget AdministrationCommunicationFinancial Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some slight physical effort may be required For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$43,523 to $69,210 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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