Health System Administrator (Deputy Director)
As the Deputy Director for this actively affiliated Healthcare System, the Deputy Director acts as a full Assistant to the Director in the direction and coordination of the overall management of the VASNHCS and all its outlying locations. The Deputy Director fully participates on a day-to-day basis in top management discussions, decisions, and policymaking. The Deputy Director shares the responsibility for top management actions covering all activities except those requiring a strictly medical decision. The Deputy Director collaborates with the Chief of Staff and the Associate Director, Patient Care Services/Nurse Executive in the formulation and supervision of administrative activities inherent in the clinical programs. In the absence of the Director, the Deputy Director serves as the Acting Director with unrestricted authority to act in the name of the Director. In addition, a broad, extensive knowledge of the Veterans Health Administration (VHA) as well as other administrations within the Department of Veterans Affairs (VA) provides the background for organization-wide communication as well as the effective and efficient operations of the VASNHCS. The Deputy Director:
(1) determines program goals and objectives, develops short- and long-range plans for achieving them in conjunction with the overall plans of the Veterans Integrated Service Network (VISN) and consistent with the strategic planning process; (2) directs a comprehensive evaluation of program and goals and objectives and makes necessary adjustments to improve delivery of patient care services; (3) establishes local policy in such areas as program emphasis and operating guidelines; (4) administers and ensures compliance with a system designed for the development and communication of program policies and procedures in accordance with new or existing rules and regulations; and (5) administers a management reporting system which provides appropriate data for decision making in such areas as organizational improvements; change in delegations of authority; position management; and coordination among the center's programs and services. For each of the services/sections under the direct supervision of the Deputy Director, he/she will perform major supervisory and managerial duties as listed on the position description. The Deputy Director must provide continual attention to the duties and responsibilities that are described under the following functional categorizations:
Budget and Fiscal Management:
Develops the need for and maintains awareness of available resources and makes recommendations to VISN and Medical Center management regarding needs, distribution or redistribution of these resources. Direction/Long Range Planning:
The Deputy Director develops implements, improves and coordinates internal review systems to ensure that both clinical and administrative activities follow the standards issued by various accrediting and regulator groups and higher agency authorities, i.e., VACO, VISN, and inspector General reviews. Human Resource Management:
The Deputy Director has broad, extensive knowledge of government-wide, VA, and VHA personnel management requirements and of the contributions and needs of widely diverse individuals and employee groups. Administrative Health Services Coordination:
The Deputy Director serves as the focal point on coordination between direct and allied medical care, and administrative functions of the VASNHCS Management Team. Community/Public Relations:
The Deputy Director establishes and maintains good relations with wide variety of individuals and groups to effectively disseminate information to Veterans, volunteers, staff, and members of the media, the public, local, state, and federal official, community groups, and other stakeholders in ways that most accurately and effectively present the medical center's mission of caring for Veterans. Systematic Internal Review:
The Deputy Director plays a central role in developing and coordinating internal review systems to assure that both clinical and administrative activities follow standards issued by various accrediting and regulatory groups, and higher agency authorities. All other duties as listed in the position description or as assigned. Work Schedule:
Monday - Friday, 7:
30 a.m.- 4:
00 p.m. Virtual Position:
This is not a virtual position. Position Description/PD#:
Health System Administrator (Deputy Director)/PD01251O Financial Disclosure Report:
Not required Relocation/Recruitment Incentives:
May be authorized for a highly qualified candidate. You may qualify for reimbursement of relocation expenses in accordance with agency policy.PCS and Quarters may be granted to highly qualified candidate To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/17/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-15 position you must have served 52 weeks at the GS-14. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Quality Ranking Factor:
This position includes a Quality Ranking Factor (QRF) which are knowledge, skills, and abilities (KSA's) that could be expected to significantly enhance performance in a position but are not essential for satisfactory performance. Applicants who possess such KSA's may be ranked above those who do not, but no one may be rated ineligible solely for failure to possess such KSA's. The identified QRF Competency is Interpersonal Skills and the QRF Related Tasks include experience serving or served as an Executive Leadership Team member within VHA; Completed a VHA Healthcare Leadership Development program; credentialed as a Fellow of the American College of Healthcare Executives or possess eligibility to apply for the Board of Governors Exam in Healthcare Management. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-14 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Specialized experience is progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. You will be rated on the following Competencies for this position:
Change ManagementExternal AwarenessForward ThinkingLeadershipOrganizational StewardshipQuality Ranking FactorStrategic Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Most of the work performance is at a desk, in an office setting. Position may require minimal walking for direct supervision, survey and environment of care issues. The incumbent occasionally carries books and papers to and from meetings and conferences. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
(1) determines program goals and objectives, develops short- and long-range plans for achieving them in conjunction with the overall plans of the Veterans Integrated Service Network (VISN) and consistent with the strategic planning process; (2) directs a comprehensive evaluation of program and goals and objectives and makes necessary adjustments to improve delivery of patient care services; (3) establishes local policy in such areas as program emphasis and operating guidelines; (4) administers and ensures compliance with a system designed for the development and communication of program policies and procedures in accordance with new or existing rules and regulations; and (5) administers a management reporting system which provides appropriate data for decision making in such areas as organizational improvements; change in delegations of authority; position management; and coordination among the center's programs and services. For each of the services/sections under the direct supervision of the Deputy Director, he/she will perform major supervisory and managerial duties as listed on the position description. The Deputy Director must provide continual attention to the duties and responsibilities that are described under the following functional categorizations:
Budget and Fiscal Management:
Develops the need for and maintains awareness of available resources and makes recommendations to VISN and Medical Center management regarding needs, distribution or redistribution of these resources. Direction/Long Range Planning:
The Deputy Director develops implements, improves and coordinates internal review systems to ensure that both clinical and administrative activities follow the standards issued by various accrediting and regulator groups and higher agency authorities, i.e., VACO, VISN, and inspector General reviews. Human Resource Management:
The Deputy Director has broad, extensive knowledge of government-wide, VA, and VHA personnel management requirements and of the contributions and needs of widely diverse individuals and employee groups. Administrative Health Services Coordination:
The Deputy Director serves as the focal point on coordination between direct and allied medical care, and administrative functions of the VASNHCS Management Team. Community/Public Relations:
The Deputy Director establishes and maintains good relations with wide variety of individuals and groups to effectively disseminate information to Veterans, volunteers, staff, and members of the media, the public, local, state, and federal official, community groups, and other stakeholders in ways that most accurately and effectively present the medical center's mission of caring for Veterans. Systematic Internal Review:
The Deputy Director plays a central role in developing and coordinating internal review systems to assure that both clinical and administrative activities follow standards issued by various accrediting and regulatory groups, and higher agency authorities. All other duties as listed in the position description or as assigned. Work Schedule:
Monday - Friday, 7:
30 a.m.- 4:
00 p.m. Virtual Position:
This is not a virtual position. Position Description/PD#:
Health System Administrator (Deputy Director)/PD01251O Financial Disclosure Report:
Not required Relocation/Recruitment Incentives:
May be authorized for a highly qualified candidate. You may qualify for reimbursement of relocation expenses in accordance with agency policy.PCS and Quarters may be granted to highly qualified candidate To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/17/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-15 position you must have served 52 weeks at the GS-14. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Quality Ranking Factor:
This position includes a Quality Ranking Factor (QRF) which are knowledge, skills, and abilities (KSA's) that could be expected to significantly enhance performance in a position but are not essential for satisfactory performance. Applicants who possess such KSA's may be ranked above those who do not, but no one may be rated ineligible solely for failure to possess such KSA's. The identified QRF Competency is Interpersonal Skills and the QRF Related Tasks include experience serving or served as an Executive Leadership Team member within VHA; Completed a VHA Healthcare Leadership Development program; credentialed as a Fellow of the American College of Healthcare Executives or possess eligibility to apply for the Board of Governors Exam in Healthcare Management. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-14 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Specialized experience is progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. You will be rated on the following Competencies for this position:
Change ManagementExternal AwarenessForward ThinkingLeadershipOrganizational StewardshipQuality Ranking FactorStrategic Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Most of the work performance is at a desk, in an office setting. Position may require minimal walking for direct supervision, survey and environment of care issues. The incumbent occasionally carries books and papers to and from meetings and conferences. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0670 Health System Administration - Salary Range:
$128,702 to $167,317 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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